LAND ACKNOWLEDGMENT

The Port recognizes that its building and all matters of Work, Play and Learn that are entered into take place on the traditional territory of the Mississauga Nations. We are thankful to be able to work and live in this territory. We are and will remain indebted to the First Nations, Metis and Inuit people who have cared for this territory since time immemorial and who continue to contribute to the strength of this area. The Port is honoured to collaborate with Indigenous people and communities and commits to be on a path of lifelong learning about Indigenous history, culture and contemporary issues and with gratitude, respect and love.

THE SPACE

Features of the space:

  • Always in fashion exterior (black) and interior (white & black) colours allowing for extraordinary photographic & decor backdrops
  • 15-foot ceilings boasting an open, airy and clean interior space that is filled with natural light
  • Matte concrete floors with an aged patina
  • Expansive windows allowing the space to be filled with daylight
  • A beautiful 21 foot custom built-in bar to handle all of your refreshment requests
  • Track lighting - LED
  • Market String Lights (Edison Bulb)
  • Paper Globe Lanterns with LED bulbs
  • 7 Restrooms, including an Accessible/Personal Comfort Washroom
  • 3 Spaces in The Port’s Parking Lot for client hosts
  • Prep Kitchen Space for caterers that includes a refrigerator, 4 sinks, microwave, warming ovens, a small cooking oven, Vitamix, Hurom Juicer, Air Fryer, Coffee Urn and many other small kitchen appliances and utensils
  • Heating & Air-conditioning
  • Built on the edge of the Ganaraska River where walking trails lead you to Port Hope’s downtown core

RATES

Monday - Thursday Daytime - see cowork membership rates

Monday - Thursday Evenings Only - $150/hour

Friday - 12 hour rental - $2500

Saturday - 12 hour rental - $3000

Sunday - 12 hour rental - $2000

*The Port rental includes 12 hours of access on Friday, Saturday and Sunday. Additional consecutive hours, if available, may be rented for $200 per hour.

*The latest available time block is 1pm – 1am

A 50% deposit is required to confirm your date. The remaining 50% is due two weeks prior to the date of your event. A $500 damage deposit is required at the time of signing your event contract (but is fully refundable if no damages are incurred at your event). Both initial deposits are non-re- fundable in the event of a cancellation.

FAQ’s

How large is your venue and what is the capacity?

The Port’s main space is 2700 square feet and includes a built-in bar and sizeable foyer. The Port venue was designed to be a flexible and transformable space to reflect your personal style and vision. We can accommodate the following guest count depending upon the event being held and whether it is spirited or dry:

Open venue - 250 standing (dry event); 150 standing (spirited event)

Band/Dance - 200 standing (dry event); 150 standing (spirited event)

Cocktail reception - 175 (dry event); 150 (spirited event)

Theatre-style seating - 150

Seated Events with Tables and Chairs - up to 100

What is included in your event rental?

The Port prides itself in providing a number of items that are not offered elsewhere, taking the cost, stress and worry out of your event day. We offer:

3200 square feet of event space

10 hour rental period with the option to purchase additional hours

In-house furniture (Using our in-house furniture saves you up to $4500 in specialty rentals)

15 utility tables (linens required - additional cost)

20 modern black tables (no linens required)

140 industrial Tolix-style chairs (gray metal)

10 cocktail tables (linens required - additional cost)

1 modern leather couch

2 cloth loveseats green or dark gray covers

4 rattan and metal accent chairs with sheepskin throws

3 modern rocking chairs

modern credenza with storage

rattan egg chair

2 leather club chairs

2 leather accent tub chairs

Wireless internet access

Easy loading and unloading area

Cleaning

Access to the prep kitchen for your chosen caterer

Is there parking at The Port?

There is parking for 3 cars in The Port’s own parking area and these are designated for the client hosts. There is a free Municipal parking lot directly beside the venue and plenty of street parking around the venue.

Can we bring in outside furniture?

Yes! The Port is designed so you can decorate and furnish your event as per your vision. As with all other outside vendor policies, we will require that the furniture is moved at the end of your event.

How late can we stay?

Any event at The Port needs to end by 1 AM.

How much time is allotted for vendors to set-up and tear-down?

Clients are required to reserve a minimum of one hour at the end of your event for teardown time, but there are no requirements on set-up time. We recommend checking in with all of your vendors and your event planner to ensure you have allotted adequate time.

Can I decorate the space?

Yes, we would be happy to work with you to ensure that your event vision comes to life. There are some guidelines we have to ensure that the building isn’t damaged. If you wish to utilize the walls by hanging things for decoration we require that you talk with us ahead of time to ensure it is allowed.

Do I have to use all the art and furniture at The Port or can it be removed?

We can leave or remove any art or furniture you like to enhance your event experience.

Is there an outside space?

At this time, there is no outside space to access aside from the paved frontage. The Port plans to begin preparing an outside space for summer 2023. Stay tuned for details.

How many restrooms are there?

There are 3 washrooms in total. The men’s washroom is equipped with 2 urinals, 1 stall and 2 sinks. The women’s washroom is equipped with 4 stalls and 3 sinks. The ADA/Personal Comfort Washroom is it’s own private room with 1 sink, toilet and baby-changing station.

Is your building accessible?

Yes, we have a wheelchair ramp on the outside of the building and an accessible washroom.

When can I have my vendors drop off rentals, etc.,?

This is dependent upon when your event is taking place and if there are other events happening just before yours. Please contact a representative at The Port to work out specific details. We will work with you to ensure all parties are satisfied and have plenty of time to prepare for your event.

Will there be an Events Manager on site during my event?

There will always be a Port representative present for events. No matter your need, we will work to ensure it’s met in a way that is satisfactory to you and/or your guests.

Can I hire my own caterer?

Yes, we encourage you to hire a caterer of your liking so your event food is exactly what you want. We would be happy to provide you with a list of our preferred caterers should you be looking for one. All caterers who use the prep kitchen are required to take all leftover food and garbage with them when they leave. Any garbage left behind will result in an extra charge to your account.

Can we bring our own alcohol?

The Port will always provide all refreshments in the venue. All staff working behind the bar will be Smart Serve certified.

Can guests smoke inside The Port?

Smoking is strictly prohibited at The Port. There is a smoking pole by the garage door at the side of The Port should your guests require this.

Are we required to use your preferred vendors?

You are not required to use our preferred vendors; however we have close relationships with those whom we choose to work with so we can vouch for their respective qualities and services.

Do you have a PA system for iPods or speeches or a projector and TV for slide-shows and presentations?

All special audio, lighting, television, projection and video services can easily be arranged through our Audio-visual partners. Please speak with a representative of The Port to enquire more.

Are we responsible for cleaning the venue after our event?

We have a cleaning crew come in after each and every event but we require that you take all of your personal belongings and have your vendors clean up before we send the cleaning crew in. Additional fees may apply if excessive cleaning or trash removal is required.

Can you hold a date for me and my event?

We would be thrilled to hold a date for your event. If you wish us to hold a date, we require a 50% deposit which will be applied to your total event cost.

When do we pay our final balance?

The remaining 50% balance is due 2 weeks prior to your event.

Do you require a damage deposit?

We do have a security deposit of $500 that will be returned to you following a post-event inspection. Should there be no damages, you will receive the full amount.

Do we need event insurance?

The Port carries appropriate insurance; however, a private PAL (Party Alcohol Liability) insurance policy is required if the event will be serving alcohol. The PAL policy must name The Port as “Additional Insured.” The PAL policy must be on file 10 days prior to the event occuring and will not proceed without it.

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